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Course Outline

Introduction to ChatGPT and AI Fundamentals

  • Understanding AI and natural language processing concepts
  • Capabilities and limitations of ChatGPT
  • Accessing ChatGPT: Free versus subscription-based plans

Utilizing ChatGPT for Report Summarization

  • Techniques for summarizing large documents
  • Distinction between extractive and abstractive summarization
  • Practical session: Summarizing meeting reports and policy documents

Utilizing ChatGPT for Brief Preparation

  • Generating executive summaries
  • Structuring concise and professional briefs
  • Practical session: Creating a one-page brief from a detailed report

Utilizing ChatGPT for Administrative Communication

  • Drafting professional emails and memos
  • Optimizing tone, clarity, and conciseness
  • Practical session: Rewriting administrative correspondence

Optimizing Tasks with ChatGPT

  • Automating repetitive text-based tasks (e.g., reminders, follow-ups)
  • Creating templates for common administrative requirements
  • Practical session: Developing reusable prompts for daily tasks

Productivity Enhancement Techniques

  • Time-saving strategies using ChatGPT
  • Organizing and prioritizing tasks using AI
  • Practical session: Setting up AI-assisted workflows

Integrating ChatGPT into Office Workflows

  • Leveraging ChatGPT with office tools (Word, Excel, Email)
  • Best practices for ensuring accuracy and reliability
  • Practical session: Streamlining daily admin tasks with AI support

Summary and Next Steps

Requirements

  • Proficiency in basic computer operations
  • Experience using word processing applications
  • Familiarity with email clients and online collaboration platforms

Target Audience

  • Administrative staff
  • Office assistants
  • Professionals seeking AI-driven tools to boost productivity
 14 Hours

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